Administrative Coordinator

Responsibilities

• Provide high-level administrative support to the Department Administrator/CFO, including calendar management, meeting coordination, and business event organization.
• Offer secondary administrative support to the Senior Vice Chair, managing correspondence, setting priorities, and preparing meeting materials.
• Assist with junior faculty recruitment, lectures, and conferences, including travel arrangements, itineraries, and expense reimbursements.
• Coordinate administrative tasks related to departmental Grand Rounds and maintain the department events calendar.
• Serve as a professional liaison between the administrative office, hospital/university departments, and external institutions.
• Screen incoming calls, mail, and visitors while maintaining strict confidentiality and discretion.
• Manage office supply inventory and submit facilities requests for the Chairman’s Office.

Requirements

• Bachelor's degree or equivalent in education, training, and experience.
• At least three years of related administrative experience.
• Proven experience providing administrative support at the executive level.
• Mid-level to advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent spelling, grammar, and attention to detail.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities effectively.
• Professional demeanor and strong verbal and written communication skills.

About the Company

Columbia University is a world-class research university located in New York City. The Department of Neurology at Columbia University Medical Center is dedicated to excellence in clinical care, research, and education.