Administrative Coordinator

Responsibilities

• Serve as the first point of contact for the Dean’s office, interacting with faculty, students, alumni, and health professionals.
• Manage calendars for the Dean and the Vice Dean of Finance & Administration.
• Coordinate document collection and administrative processes for faculty promotions and annual performance reviews.
• Assist in preparing documents for faculty tenure reviews, including data collection and summary charts.
• Prepare, coordinate, and proofread confidential correspondence and official documents.
• Handle travel arrangements, reservations, and appointments for the Dean.
• Manage business expense forms, reimbursements, and P-card reconciliations.
• Coordinate arrangements for guest speakers and visitors, including itineraries and travel.
• Assist in planning and organizing meetings, special events, and faculty/staff gatherings.
• Maintain school listservs, faculty/staff directories, and the Dean’s Office filing system.
• Perform office management tasks including mail handling, equipment oversight, and supply inventory.
• Take minutes at faculty and staff meetings.

Requirements

• Bachelor's degree.
• At least three (3) years of related administrative experience.
• Proficiency in Microsoft Office (Excel, PowerPoint), Adobe, and Zoom.
• Strong organizational and multitasking skills with the ability to meet deadlines.
• Excellent interpersonal, oral, and written communication skills.
• Ability to handle confidential information with discretion and sound judgment.
• Detail-oriented approach to managing complex information and projects.

About the Company

Columbia University School of Nursing is part of Columbia University, a world-class institution dedicated to excellence in education, research, and patient care. The Dean's Office provides leadership and strategic direction for the School of Nursing.