Administrative Coordinator

Responsibilities

• Manage day-to-day operations for the Academic and Clinical Office of the Chief of Cardiac Pediatric Surgery.
• Coordinate physician academic and travel schedules, including preparing itineraries and processing expense reports.
• Handle high-volume phone communications and manage all internal and external correspondence.
• Oversee the timely update and renewal of professional licenses, CVs, and DEA certificates.
• Manage surgical scheduling and coordinate closely with clinical teams for seamless case management and patient transfers.
• Execute front-end processes including demographic collection, insurance verification, and pre-certifications.
• Ensure all patient visits include accurate billing documentation and required medical information in EPIC.
• Maintain HIPAA compliance and follow all safety and billing guidelines.
• Serve as the Division liaison to staff for EPIC-related meetings and projects.

Requirements

• Bachelor's degree or equivalent in training and/or experience.
• 3 years of related administrative or clinical coordination experience.
• Proficiency with EPIC electronic health record system.
• Strong knowledge of HIPAA compliance and medical privacy protocols.
• Ability to handle confidential and complex matters independently in a fast-paced environment.

About the Company

Columbia University is a world-class research university and a leader in healthcare and academic excellence. This role is based at the Columbia University Medical Center within the Department of Surgery.