Administrative Coordinator

Responsibilities

• Provide high-level administrative support for departmental programs, projects, and day-to-day operations.
• Perform general office duties including answering phones, screening calls, distributing mail, and operating office equipment.
• Manage financial tasks such as processing travel reimbursements, producing purchase orders, and assigning charges to Oracle accounts.
• Assist the business manager with budget development, expenditure monitoring, and monthly accounting reconciliations.
• Maintain complex hard copy and electronic filing systems to ensure departmental records are up to date.
• Provide clerical assistance and backup support to the Department Head and other administrative staff.
• Ensure compliance with university, college, and department policies regarding procurement and accounting.

Requirements

• High School Diploma or GED.
• 3-5 years of administrative support experience.
• Strong organization, planning, interpersonal, and problem-solving skills.
• Successful completion of a pre-employment background check.

Preferred Qualifications

• Previous experience working in a higher education environment.

Benefits

• Comprehensive medical, prescription, dental, and vision insurance.
• Generous retirement savings program with employer contributions.
• Tuition benefits and ample paid time off.
• Access to a fitness center and a free Pittsburgh Regional Transit bus pass.
• Support through a Family Concierge Team for childcare needs.

About the Company

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. The Physics Department, part of the Mellon College of Science, approaches scientific problems from fresh angles using creative interdisciplinary approaches. We invite passionate individuals to join a community that challenges the curious to deliver work that matters.