Administrative Coordinator, Campus Services

Responsibilities

• Manage day-to-day departmental administrative operations and serve as the primary point of contact for reception and inquiries.
• Coordinate meetings, manage calendars, handle correspondence, and oversee office logistics such as supply ordering.
• Prepare, process, and monitor administrative, operational, and financial documentation to ensure accuracy and timely submission.
• Maintain and update departmental records in both electronic and manual systems, including databases and filing systems.
• Utilize computerized record-keeping systems to enter data and generate routine or ad hoc reports.
• Perform bookkeeping and financial support functions, including processing budget documents and monitoring financial activity.
• Act as a liaison between students, faculty, staff, and external partners to explain policies and resolve issues.
• Train and provide guidance to student employees and junior staff.

Requirements

• Associate’s Degree in business or a related discipline (or an equivalent combination of education and experience).
• 2-3 years of relevant administrative experience.
• Proficiency in computerized information systems and standard PC-based software.
• Strong typing, word processing, and general writing skills.
• Ability to communicate effectively with a diverse range of university personnel and external constituents.

Preferred Qualifications

• Previous experience with bookkeeping or accounting functions.

Benefits

• Multiple health, dental, and vision plan options.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, personal time, and 12+ holidays per year.
• Educational benefits, including tuition waivers for employees, spouses, and domestic partners.

About the Company

The University of New England is Maine’s largest private university, featuring coastal campuses in Maine and a study-abroad campus in Tangier, Morocco. We provide a supportive community focused on hands-on learning across health professions, marine sciences, business, and the arts.