Administrative Coordinator

Responsibilities

• Provide high-level administrative and operational support to the Dean and Associate Deans within the College of Arts & Sciences.
• Manage leadership calendars, appointments, and scheduling priorities for the Dean's Office.
• Coordinate leadership meetings, faculty meetings, and college-wide events, including preparing agendas and meeting minutes.
• Serve as the primary point of contact for faculty, staff, students, and external partners.
• Coordinate administrative logistics for faculty and staff searches, including candidate travel and interview support.
• Assist with the onboarding process for new faculty, adjuncts, and staff.
• Support college operations by coordinating facilities requests, room scheduling, and equipment needs.
• Assist with budget tracking, reconciliations, purchasing, and processing reimbursements.
• Hire, train, and supervise Dean’s Office student assistants.

Requirements

• Two years of college-level coursework.
• Three years of administrative support experience.
• Strong organizational, scheduling, and project coordination skills.
• Excellent written and verbal communication skills.
• Proficiency with standard office software and scheduling systems.
• Ability to maintain confidentiality and work effectively in a fast-paced environment.
• Strong customer service and interpersonal skills.

Preferred Qualifications

• Prior experience as an administrative assistant or coordinator in higher education, a non-profit, or a corporate environment.

About the Company

California Lutheran University is located in beautiful Ventura County. Our mission is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. As a federally recognized Hispanic-Serving Institution, we are committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity.