Administrative Business Partner

About the Company

Level is a learning technology company dedicated to helping students build real academic and life skills with confidence and joy. We combine proven curriculum principles with world class interactive design to make meaningful practice something students want to come back to.

Responsibilities

• Own end-to-end travel coordination for the entire Level team across the US, New Zealand, and Europe
• Troubleshoot travel issues in real-time across time zones, including rebooking flights and solving last-minute problems
• Coordinate complex multi-city itineraries for conferences, offsites, and business meetings
• Partner with travel agencies to secure optimal arrangements and priority support
• Manage complex, multi-time zone calendaring and protect focus time
• Anticipate and proactively solve scheduling conflicts
• Coordinate catering for meetings and events, managing dietary preferences and logistics
• Serve as backup to the Executive Assistant and Office Manager to ensure smooth operations

Requirements

• 5+ years of experience supporting executives or teams in a fast-paced environment
• Significant experience in travel coordination
• Exceptional organizational skills and meticulous execution
• Outstanding written and verbal communication skills
• Ability to work independently and make smart decisions in ambiguous situations
• Proficiency with Google Workspace, Slack, and travel booking platforms
• Discretion and sound judgment when handling confidential information

Preferred Qualifications

• Background in tech, gaming, or education industries
• Event planning experience for virtual and in-person gatherings
• Experience with expense management systems like Expensify or Brex
• Experience building travel systems at a scaling company