Administrative Assistant

Responsibilities

• Provide high-level administrative, clerical, and operational support to the Xavier Ochsner College of Medicine (XOCOM).
• Serve as the primary point of contact for assigned departments, managing calls, emails, and visitors.
• Coordinate and schedule meetings, appointments, and travel, including the preparation of agendas and minutes.
• Maintain organized electronic and physical filing systems and manage office supply inventory.
• Facilitate effective communication between faculty, staff, students, and external partners.
• Prepare and process expense reports and maintain routine departmental documentation.
• Support the planning and logistics for departmental initiatives, programs, and events.

Requirements

• High school diploma or equivalent.
• Minimum of five years of administrative experience in a fast-paced, high-volume environment (e.g., healthcare, higher education, or complex business organizations).
• Proficiency in Microsoft Office Suite and web-based administrative applications.
• Strong written and verbal communication skills.
• Proven ability to handle sensitive and confidential information with professionalism and discretion.
• Excellent organizational, time management, and problem-solving skills.

Preferred Qualifications

• Bachelor’s degree in business administration, communications, health administration, or a related field.
• Seven years of progressively responsible administrative experience within academic medicine, healthcare, or professional services.
• Experience supporting leadership, executives, or faculty members.

About the Company

Founded in 1925, Xavier University of Louisiana is a Catholic and historically Black institution located in New Orleans. The University is dedicated to promoting a more just and humane society by preparing students for leadership and service through a diverse learning and teaching environment that emphasizes research and community service.