Administrative Assistant

Responsibilities

• Provide comprehensive office support for the Department of Chemistry faculty and staff
• Assist the Department Chair with personnel actions, student worker forms, and timesheet approvals
• Manage department supplies by maintaining inventory and placing orders
• Coordinate maintenance and service calls for office equipment to ensure operational efficiency
• Maintain organized filing systems for student records, course syllabi, and faculty information
• Facilitate administrative tasks such as answering telephones, distributing meeting minutes, and handling mail
• Support instructors with the reproduction of exams, handouts, and course materials
• Assist students with inquiries regarding registration, changing majors, and course requirements

Requirements

• Proficiency in Microsoft Office (Word, Excel) and Google Workspace
• Strong written and verbal communication skills for interacting with diverse students and staff
• High attention to detail for accurate data entry, document preparation, and report generation
• Basic math skills for bookkeeping and budgeting purposes
• Ability to prioritize work and perform duties with minimal supervision
• Physical ability to stand, bend, stoop, and lift boxes weighing up to 25 pounds

Preferred Qualifications

• Bachelor's degree
• Proficiency with BANNER, EAB, or other university-specific platforms
• Previous experience in office management or administrative coordination
• Experience managing budgets and departmental expenses
• Proven ability to handle confidential information professionally

About the Company

Founded in 1925, Xavier University of Louisiana is a Catholic and historically Black university located in New Orleans. Our mission is to contribute to the promotion of a more just and humane society by preparing students for leadership and service roles within a diverse learning and teaching environment.