Administrative Assistant

Responsibilities

• Provide comprehensive office support for the Department of Public Health Sciences faculty and staff
• Assist the Department Chair with personnel actions, student worker forms, and timesheet approvals
• Manage office operations including supply inventory, ordering, and equipment maintenance
• Maintain organized filing systems for student records, faculty lists, and departmental documents
• Coordinate meeting room reservations and distribute departmental meeting minutes
• Assist instructors with the reproduction of exams, handouts, and course materials
• Serve as a point of contact for students regarding registration and major changes

Requirements

• Proficiency in Microsoft Office (Word, Excel) and Google Workspace
• Strong written and verbal communication skills for interacting with diverse staff and students
• High attention to detail for data entry, document preparation, and report generation
• Basic math skills for bookkeeping and budgeting tasks
• Ability to stand, bend, or stoop and lift boxes weighing up to 25 pounds
• Ability to perform duties with minimal supervision and prioritize tasks effectively

Preferred Qualifications

• Bachelor's degree
• Proficiency with BANNER, EAB, or similar university platforms
• Previous experience in office management or administrative roles
• Experience managing budgets and departmental expenses
• Proven ability to develop internal processes and filing systems
• Experience handling confidential information

About the Company

Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier University of Louisiana is a Catholic and historically Black university located in New Orleans. Our mission is to contribute to the promotion of a more just and humane society by preparing students for roles of leadership and service in a diverse learning and teaching environment.