Administrative Assistant

Responsibilities

• Provide professional customer service to clients, staff, and visitors at the front desk
• Manage clinic telephone communications and direct callers appropriately
• Maintain Outlook calendars, room reservations, and meeting schedules
• Handle clerical tasks including mail distribution, records maintenance, and document production
• Ensure HIPAA compliance and maintain strict confidentiality and privacy
• Organize and produce letters, reports, and other office documents
• Coordinate office supplies, equipment maintenance, and janitorial needs
• Arrange transportation authorizations for dependent clients

Requirements

• High School Diploma or equivalent with minimum 2 years of administrative, customer service, or receptionist experience
• OR Bachelor's degree with minimum 2 years of experience working in mental health
• Ability to type at least 60 wpm

Preferred Qualifications

• Previous work experience at a health clinic or mental health organization
• Secondary language proficiency (Spanish or ASL)

About the Company

WellPower envisions a community where every person’s mental health is fostered through strength, resilience and hope. We empower people to overcome barriers and achieve lasting well-being through collaborative behavioral health care and comprehensive support.