Administrative Assistant

Responsibilities

• Serve as the primary point of contact for students, staff, and faculty, responding to enquiries and disseminating Centre information
• Support administrative workflows, including developing and maintaining procedures and analyzing workflows for improvement
• Assist the Director with complex calendar management, scheduling, and meeting coordination
• Draft, edit, and prepare various written documents, correspondence, and reports
• Manage meeting logistics, including agendas, materials, and follow-up items
• Coordinate event planning and logistical details for various programming scales
• Maintain accurate records and handle confidential documents with discretion
• Process payroll and manage financial information using university databases

Requirements

• Advanced College Diploma (3 years) or an equivalent combination of experience
• Minimum of five years of related administrative experience
• Proven experience managing complex calendars for senior staff members
• Experience working with University of Toronto policies and procedures
• Advanced proficiency in MS Office (Word, Excel, Access, Outlook, PowerPoint)
• Experience in event planning and coordinating meeting schedules
• Strong written and verbal communication skills with excellent organizational abilities
• Ability to work effectively with diverse stakeholders in a fast-paced environment

Preferred Qualifications

• Experience assisting with financial planning, grant writing, or seminar planning
• Ability to read, write, and speak French

About the Company

University of Toronto Mississauga is the second largest campus of Canada’s top-ranked university and a leading research institution in Ontario’s Peel Region. We are a community of faculty, librarians, and staff dedicated to life-changing research, innovation, and student success within a vibrant, inclusive, and sustainable campus environment.