Administrative Assistant

Responsibilities

• Act as the first point of contact for general enquiries and coordinate meeting schedules, agendas, and follow-up items
• Coordinate tasks for projects and strategic initiatives, including tracking progress, milestones, and timelines
• Write and edit routine documents, correspondence, brochures, newsletters, and other departmental materials
• Collate and organize data for various reports and maintain accurate records
• Provide administrative support to admissions committees, including verifying documentation completeness and maintaining application records
• Manage logistical details for events and programming, such as booking rooms and arranging catering or accommodations

Requirements

• Advanced College Diploma (3 years) or an equivalent combination of experience
• Minimum of three years of administrative support experience, specifically supporting University faculty and staff
• Demonstrated experience in logistics, schedule coordination, and taking meeting minutes
• Experience providing administrative support to admissions teams and committees
• Proven experience coordinating events and/or programming
• Proficiency in MS Office, Adobe Suite, and Survey software
• Strong organizational and communication skills with the ability to handle sensitive materials with discretion

About the Company

The Dalla Lana School of Public Health is a Faculty of the University of Toronto and the largest public health school in Canada. The Division of Epidemiology focuses on the epidemiology of infectious, chronic, and mental disorders, utilizing quantitative and qualitative research to address critical public health questions.