Administrative Assistant

Responsibilities

• Provide administrative support for the Student Support Services Program (TRIO).
• Assist in developing promotional materials and managing social and print media for outreach.
• Coordinate materials for workshops, guidance sessions, and orientations.
• Utilize data to prepare program and budget reports.
• Procure materials and manage program-approved expenses.
• Update and maintain filing, inventory, mailing, and database systems.
• Assist in recording participant evaluations and tracking academic success activities.
• Collaborate with other departments to maximize program effectiveness.
• Assist in the training and oversight of student leaders.

Requirements

• High school diploma or equivalent.
• Two years of office support experience in a complex office environment.
• Proficiency in MS Office (Excel, Word, PowerPoint, and Outlook).
• Strong interpersonal, written, and oral communication skills.
• Strong organization skills and attention to detail.
• Ability to work effectively with individuals from diverse communities and cultures.
• Ability to work with minimal supervision and remain self-motivated.

Preferred Qualifications

• Experience working with at-risk students, student retention, or disability services.
• Experience with Federal TRIO programs.
• Familiarity with current trends in post-secondary retention and graduation strategies.
• Bilingual in English and Spanish.

Benefits

• Medical, dental, and vision insurance.
• Flexible spending accounts.
• Numerous paid holidays, vacation, and sick leave.
• Tuition benefits including UIW tuition waivers and tuition exchange programs.
• 403b retirement plans with a 7% employer match.
• Employer-paid Life/AD&D and long-term disability.
• Employee Assistance Program (EAP) and wellness programs.
• Public Service Loan Forgiveness (PSLF) eligibility.

About the Company

The University of the Incarnate Word is a Catholic institution that welcomes a diverse community, believing that respectful interaction advances the discovery of truth, mutual understanding, and the common good.