Administrative Assistant

Responsibilities

• Serve as the first point of contact for walk-in visitors, phone calls, and general HR inquiries.
• Manage the HR shared inbox by receiving and routing emails to appropriate staff.
• Perform routine clerical duties including data entry, filing, scanning, copying, and record retention.
• Maintain personnel files and archives in both digital HR systems and physical files.
• Support HR processes including recruitment record updates, I-9/onboarding documentation, and employee exit processing.
• Process employment verification requests through third-party vendors.
• Assist with budget and purchasing tasks, such as preparing purchase requisitions and reimbursement forms.
• Coordinate scheduling for HR leadership and manage shared calendars and training room reservations.

Requirements

• High School Diploma, GED, or equivalent.
• 2 years of administrative or clerical experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong customer service and interpersonal skills.
• Ability to handle sensitive and confidential information with high discretion.
• Must be authorized to work in the United States without visa sponsorship.

Preferred Qualifications

• Experience working in a Human Resources or higher-education environment.
• Experience with data entry in HR or administrative systems (e.g., Banner, PeopleAdmin, ADP).

Benefits

• Comprehensive health and wellness plan.
• Tuition remission program for employees, spouses, and dependent children.
• Generous contribution to the University’s 403B retirement plan.
• Generous time off plan.

About the Company

Established in 1891, the University of La Verne is a diverse and inclusive community committed to ethical reasoning, lifelong learning, and community engagement. Recognized for excellence in education and social mobility, the University provides a vibrant environment for passionate individuals to make a meaningful impact.