Administrative Assistant

Responsibilities

• Act as the first point of contact for the Office of Student Academic Services and RHL Graduate School, managing inquiries and greeting visitors
• Provide confidential executive support to the Assistant Dean and Directors, including calendar management and travel coordination
• Coordinate complex administrative procedures, office operations, and day-to-day tasks such as mail, supplies, and equipment maintenance
• Perform financial duties including monitoring transactions, reconciling credit cards, and processing expense reimbursements
• Assist with human resources processes, including coordinating employee recruitment, onboarding, and offboarding
• Plan and execute various events, meetings, and workshops, providing logistics and day-of support
• Provide administrative support to committees by scheduling meetings, preparing agendas, and taking minutes
• Supervise and provide guidance to student workers regarding their daily tasks

Requirements

• High School graduation plus at least one year of post-secondary education
• Four years of related administrative experience, or an equivalent combination of education and experience
• Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent written and oral communication skills
• Commitment to equity, diversity, and inclusion

Preferred Qualifications

• Typing speed of 65 wpm with high accuracy in data entry and transcription
• Experience using Workday
• Strong interpersonal skills with experience working in a student-facing environment
• Ability to exercise high levels of tact, diplomacy, and discretion when handling confidential information
• Superior task planning, time management, and ability to work proactively under pressure

About the Company

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. UBC Sauder School of Business is one of the world’s leading business faculties, recognized internationally for excellence in research and learning.