Administrative Assistant

Responsibilities

• Create and produce promotional materials, posters, and digital assets using tools like Adobe InDesign and Canva
• Draft, format, and review content for the PIMS newsletter via Mailchimp
• Manage social media channels and update website content to support institute programs
• Coordinate logistics for in-person and online events, including catering, signage, and vendor liaison
• Process reimbursements and invoices through university systems with high accuracy
• Track expenditures against budgets and provide general financial administration support

Requirements

• High School graduation plus at least one year of post-secondary education
• Four years of related administrative experience, or an equivalent combination of education and experience
• Fluency in English with strong written and verbal communication skills
• Commitment to enhancing awareness and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Demonstrated ability to manage multiple priorities in a collaborative team environment
• Experience with digital tools such as Adobe InDesign, Canva, and Mailchimp
• Proficiency in web content management and social media best practices
• Understanding of financial administration processes
• Familiarity with UBC financial and administrative systems, such as Workday

About the Company

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. We are committed to attracting and sustaining a diverse workforce to achieve excellence in research, innovation, and learning.