Administrative Assistant

Responsibilities

• Provide administrative and operational support for the de Boer and Shakiba laboratories
• Manage calendars, schedules, and meeting arrangements for Principal Investigators (PIs)
• Assist with grant applications, reporting, and maintaining PI curriculum vitae (CVs)
• Coordinate travel, accommodations, and expense reimbursements via Workday
• Organize lab meetings, retreats, social events, and VIP lab tours
• Facilitate recruitment processes, including scheduling interviews and arranging travel for prospective members
• Maintain lab websites, alumni LinkedIn groups, and contact lists
• Handle lab-related purchases and catering using a UBC Visa card

Requirements

• High School graduation plus at least one year of post-secondary education
• Four years of related administrative experience
• Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Typing speed of at least 60 wpm
• Demonstrated commitment to equity, diversity, and inclusion

Preferred Qualifications

• Previous experience working within a university, research, or healthcare environment
• Prior experience working at UBC
• Strong organizational skills with the ability to manage multiple concurrent projects
• Proficiency with electronic communication platforms such as Slack, MS Teams, and Zoom
• Excellent written and verbal communication skills in business English
• Ability to handle sensitive and confidential information with discretion

About the Company

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. The School of Biomedical Engineering (SBME) is a partnership between the Faculties of Applied Science and Medicine, dedicated to transforming health and healthcare through innovative research and education at the convergence of engineering, medicine, and biology.