Administrative Assistant

Responsibilities

• Provide administrative support for the Veterinary Teaching Hospital (VTH) and facilitate communication between the VTH director and internal/external constituents.
• Coordinate hospital administrative functions, including managing calendars, appointments, meetings, and travel itineraries for the director and staff.
• Prepare and compose correspondence, reports, memoranda, and presentations.
• Manage departmental documentation, including faculty/staff records, job descriptions, and operational procedures.
• Handle financial administrative tasks such as processing requisitions, invoices, and budget-related documents.
• Manage timekeeping, leave, and payroll for assigned personnel.
• Support the hiring and onboarding processes for new staff.
• Attend meetings to prepare agendas, transcribe minutes, and distribute them to relevant parties.
• Serve as the primary point of contact for the Hospital Director and handle routine inquiries.

Requirements

• At least four (4) years of secretarial experience or an equivalent combination of education and related experience.
• Proficiency in the Microsoft Office suite and knowledge of computerized office procedures.
• Ability to operate standard office equipment.
• Strong interpersonal, oral, and written communication skills.
• Ability to work effectively with diverse populations and collaborate within a team environment.

Preferred Qualifications

• Associate degree or a secretarial-related certification.

About the Company

Tuskegee University is a historic institution dedicated to excellence in teaching, research, and service. The Veterinary Teaching Hospital provides essential clinical services and educational opportunities within the College of Veterinary Medicine.