Administrative Assistant

Responsibilities

• Serve as the primary receptionist for the Office of the Provost, managing phone calls, emails, and visitor greetings.
• Maintain confidential faculty records and manage sensitive correspondence regarding appointments, tenure, and promotions.
• Monitor and assist with the division’s budget, including tracking awards, credit card purchases, requisitions, and vendor payments.
• Coordinate academic events and ceremonies, such as commencement, graduation, and Board of Trustees committee meetings.
• Manage appointment calendars and schedule meetings for the Provost and Associate Provosts.
• Collaborate with Human Resources on faculty onboarding, credentialing, and workforce planning.
• Perform general office operations including travel arrangements, expense reimbursements, and supply ordering.

Requirements

• Bachelor's degree or 3 years of professional office experience preferred.
• Intermediate proficiency in MS Excel and MS Outlook.
• Ability to type at least 45 wpm.
• Strong knowledge of standard office practices and filing procedures.
• Ability to handle confidential information with discretion and comply with FERPA regulations.
• Ability to work in-person Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional after-hours work.

Preferred Qualifications

• Experience with budget management and fiscal tracking.
• Experience in event planning and coordination.
• Familiarity with Ellucian’s ERP Colleague or Program Assessment software.
• Experience working in a higher education environment.

About the Company

Texas Wesleyan University is a private institution dedicated to providing a transformative educational experience. Located in Fort Worth, Texas, the university fosters a diverse community committed to academic excellence and student success.