Administrative Assistant

Responsibilities

• Oversee day-to-day administrative activities and provide clerical support for the Associate Vice President for eSpelman Operations.
• Serve as the primary point of contact for eSpelman operations, welcoming students, faculty, staff, and visitors.
• Manage travel arrangements, including airline and hotel reservations, expense reports, and student travel forms.
• Handle financial tasks such as preparing purchase requisitions, processing invoices, and maintaining departmental budget worksheets using the Banner system.
• Manage office inventory, including ordering instructional and office supplies.
• Coordinate departmental logistics, including scheduling appointments, reserving facilities, and arranging meals for meetings and workshops.
• Perform clerical duties such as typing correspondence, preparing PowerPoint presentations, and creating newsletters or flyers.
• Manage incoming and outgoing mail, express shipping, and departmental communications.

Requirements

• High School Diploma.
• Three years of related administrative or clerical work experience.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Strong customer service skills with a professional demeanor and ability to interact diplomatically with diverse stakeholders.
• Excellent verbal and written communication skills, including strong proofreading abilities.
• Strong organizational and time management skills.

Preferred Qualifications

• Some college experience.
• Experience working with the Banner Financial Module.

About the Company

Spelman College is a leading institution dedicated to academic excellence and leadership development. We are an Equal Opportunity Employer and maintain a smoke-free campus.