Administrative Assistant

Responsibilities

• Provide administrative support for the Oil, Gas & Chemicals business line
• Maintain and update databases and internal systems including BOSS, G6, and PandaDoc
• Manage and archive digital documentation following confidentiality standards
• Open job numbers, process invoicing, and follow up on payments
• Create purchase orders for third-party and affiliate jobs via I-Procurement
• Assist in the preparation, drafting, and formatting of proposals and tenders
• Coordinate with sales, finance, and operations teams to ensure data accuracy

Requirements

• Bachelor’s degree in administration, Secretarial Studies, or a similar field
• Advanced proficiency in Microsoft Office (Excel, Outlook, PowerPoint, Word)
• Advanced proficiency in Windows-based applications
• English language proficiency at B2 level
• Strong organizational and attention-to-detail skills
• Ability to work effectively in a team and under pressure

Preferred Qualifications

• Previous experience in administrative roles
• Experience with Salesforce or PandaDoc
• Experience in the Oil, Gas & Chemicals sector or port inspection industry

About the Company

SGS is the world leader in inspection, verification, testing, analysis, and certification. With over 95,000 employees and a network of more than 2,400 offices and laboratories worldwide, SGS is a global benchmark for quality and integrity.