Administrative Assistant

Responsibilities

• Register and open new job numbers in internal systems
• Generate invoices and track payment status for clients
• Coordinate with accounting to resolve billing discrepancies
• Update product, service, and pricing information in internal databases
• Organize and maintain digital documentation and archives
• Create purchase orders for third-party and affiliate jobs via I-Procurement
• Support the collection and drafting of information for proposals and tenders
• Provide general administrative support to colleagues

Requirements

• Bachelor’s degree in administration, Secretarial Studies, or similar
• Advanced proficiency in Microsoft Excel, Outlook, PowerPoint, and Word
• Advanced proficiency in Windows-based applications
• Good command of English (B2+)
• Prior experience in administrative roles
• Strong organizational and attention-to-detail skills
• Ability to work effectively in a team and under pressure

Preferred Qualifications

• Experience with Salesforce
• Experience with LinkedIn
• Proactive problem-solving attitude

About the Company

SGS is a global leader in testing, inspection, and certification, helping companies ensure quality and compliance. The GBS team in the Philippines provides operational support to international affiliates.