Administrative Assistant Senior

Responsibilities

• Provide advanced administrative and operational support for the Department of Natural Sciences.
• Act as the primary point of contact for faculty, staff, students, and guests.
• Coordinate departmental meetings, retreats, workshops, seminars, and special events, including logistics and budget monitoring.
• Manage faculty affairs tasks, including appointment coordination, personnel documentation, and onboarding support.
• Handle financial operations such as procurement, reimbursements, P-Card reconciliations, and travel expense reporting.
• Assist with academic administration, including course scheduling and classroom coordination.
• Maintain departmental communications, including the website, newsletters, and promotional materials.

Requirements

• Associate degree.
• 4+ years of progressively responsible administrative support experience.
• Proficiency in Microsoft and Google Suites.
• Strong written, verbal, and interpersonal communication skills.
• Proven ability to handle confidential and sensitive information with discretion.
• Demonstrated ability to manage multiple priorities and meet competing deadlines in a fast-paced environment.

Preferred Qualifications

• Bachelor's degree and experience in higher education administration.
• Experience with university travel, expense, and procurement policies.
• Proficiency with U-M administrative systems such as M-Pathways or Emburse.
• Experience in event planning and meeting coordination.

Benefits

• Generous time off.
• Retirement plan with two-for-one matching contributions after 12 months of service.
• Comprehensive health insurance options and prescription drug plans.
• Life insurance and long-term disability coverage.
• Flexible spending accounts for healthcare and dependent care.
• Eligibility for tuition reimbursement and dependent tuition scholarships.
• No charge for faculty and staff parking permits.

About the Company

The University of Michigan - Dearborn is a vibrant and diverse academic community located near Detroit, providing a rich environment for professional growth and purposeful work.