Administrative Assistant, Property

Responsibilities

• Answer management phones and assist with tenant needs
• Respond to inquiries and deliver messages
• Receive, distribute, and review purchase orders in Workspace
• Coordinate special events such as holiday parties and food drives
• Maintain office supply inventory and property staff directory
• Monitor outside vendor compliance for contracts and insurance
• Assist with preparing and administering service agreements
• Establish and maintain record keeping and filing systems
• Manage accounts payable, accounts receivable, and reporting
• Organize and code invoices in Workspace
• Assist Chief Engineer with electrical analysis worksheet updates
• Issue, track, and assign purchase orders to invoices
• Apply tenant rents and open credits
• Compile and review tenant billings and miscellaneous charges
• Provide management with aged delinquency reports and send late letters

Requirements

• Minimum high school education (Associate, B.A., or B.S. preferred)
• Minimum 2 years of commercial property management experience
• Experience with MRI, Workspace, and Yardi software
• Background in real estate accounting (A/P, A/R, commercial leases)
• Proficient in MS Word, Excel, and PowerPoint
• Valid driver's license and reliable transportation
• Strong interpersonal and communication skills
• Ability to work independently

Benefits

• Medical, dental, and vision insurance
• 401(k)
• Paid time off

About the Company

Lincoln Property Company (LPC) is one of the largest private real estate firms in the United States, supporting the entire real estate lifecycle across various asset types including office, multifamily, and industrial properties.