Administrative Assistant

Responsibilities

• Orchestrate work planning and assign teams to various jobs
• Manage production, assignment, and billing for industrial cleaning interventions
• Verify timesheets and ensure accurate data entry
• Manage accounts payable, including purchase orders, receipts, and invoices
• Perform credit card reconciliations and maintain meticulous records
• Support the administrative onboarding and integration of new employees
• Plan and track training renewal needs for the operational team
• Maintain and update data within tracking tools and ensure document compliance

Requirements

• At least 2 years of experience in a similar administrative role
• Proficiency with Microsoft Office and management software
• Strong organizational skills and high attention to detail
• Ability to multitask and remain calm in a dynamic environment
• Legal authorization to work and reside in Canada

Benefits

• Competitive salary based on profile and experience
• Permanent full-time position (40 hours per week)
• 3 weeks of annual vacation
• 5 mobile days and sick days (after 3 months)
• Pension fund with employer contribution up to 4.5% (after 3 months)
• Group insurance (medical, dental, life, disability) available from day one
• On-site parking and various team events

About the Company

Ortec Environnement Services, a Canadian subsidiary of the Ortec Group, operates across Quebec and Ontario with a network of 18 business locations. We specialize in industrial cleaning, high-pressure washing, sanitation including video camera inspection, and waste management. Employee safety and environmental protection are at the core of everything we do.