Administrative Assistant

Responsibilities

• Manage accounts payable, including processing purchase orders, receiving orders, and handling supplier invoices.
• Validate supplier statements and manage the accounts payable email inbox.
• Perform credit card reconciliations and maintain accurate tracking.
• Manage accounts receivable tasks, including opening client accounts and producing internal transfers.
• Perform daily time sheet tracking for unionized employees to ensure data accuracy.
• Support the hiring and administrative integration process for new unionized staff.
• Plan and track training renewal needs for the operational team.
• Maintain and update data within tracking tools and ensure document compliance and quality.
• Provide occasional support to dispatch and handle telephone inquiries.

Requirements

• At least 2 years of experience in a similar administrative or accounting role.
• Proven skills in billing and administrative management.
• Proficiency in Microsoft Office, with strong expertise in Excel.
• Must be legally authorized to work and reside in Canada.
• Strong organizational skills, efficiency, and comfort working with numbers.

Benefits

• Competitive salary based on profile and experience.
• Full-time permanent position (40 hours per week).
• 3 weeks of annual vacation.
• 5 mobile days and sick days (after 3 months).
• Pension fund with employer contribution up to 4.5% (after 3 months).
• Group insurance (medical, dental, life, disability) available from day one.
• On-site parking and various team events.

About the Company

Ortec Environnement Services, a Canadian subsidiary of the Ortec Group, operates across Quebec and Ontario through a network of 18 business locations. We specialize in industrial cleaning, including pumping, high-pressure cleaning, video camera inspection, and waste management. Safety and environmental protection are at the core of everything we do.