Administrative Assistant

Responsibilities

• Provide general administrative, operational, and compliance support to the Physician Assistant (PA) Program
• Manage program email, phone communications, and serve as a professional point of contact for students and faculty
• Schedule meetings, interviews, and program events, including preparing agendas and recording minutes
• Maintain student, faculty, and program records in strict accordance with FERPA regulations
• Assist with admissions activities, including applicant communication and interview scheduling
• Maintain rosters, databases, and program tracking documents to support accreditation standards
• Coordinate room reservations, exam logistics, and program events
• Process invoices, reimbursements, and required payment documentation
• Order office and instructional supplies using university systems
• Coordinate with institutional offices such as the Registrar, IT, Facilities, and Finance

Requirements

• Associate’s degree required (Bachelor’s degree preferred)
• Minimum of 2 years of administrative experience
• Proficiency with Microsoft Office applications
• Strong organizational, communication, and time-management skills
• Ability to manage multiple priorities and meet deadlines
• Ability to handle confidential information appropriately

Preferred Qualifications

• Experience working in higher education or health professions education
• Experience supporting admissions or academic programs
• Familiarity with shared document systems and databases

About the Company

Long Island University Brooklyn enables students to realize their full potential as ethically grounded, intellectually vigorous, and socially responsible global citizens. The campus offers a wide range of professional programs in health care and is home to various academic colleges, the Kumble Theater for the Performing Arts, and Division I sports teams.