Administrative Assistant - Logistics

Responsibilities

• Resolve invoice discrepancies between Ball's records and carrier invoices to ensure accurate and timely payments
• Access third-party payment vendor systems daily to manage invoices in discrepancy status
• Monitor Coupa purchase orders related to freight invoices and review for correct billing amounts
• Research carrier aging reports and respond to inquiries regarding payment status
• Collaborate with Procurement on rate discrepancies and with Transportation Management on accesorial charge approvals
• Support documentation requests for Tax/VAT recovery or government inquiries related to freight payments
• Assist with periodical inventories at external warehouses and support special payment processes

Requirements

• Bachelor's degree in International Business, Logistics, or a related field
• Minimum of 3 years of experience in invoice auditing
• Minimum of 3 years of administrative experience using MS Excel and ERP systems (e.g., JD Edwards)
• Minimum of 1 year of experience in a Transportation or related logistics role
• Intermediate English proficiency
• Strong mathematical, research, and multitasking skills

About the Company

Ball Corporation is a global leader in sustainable packaging. Guided by our core values—"We Care. We Work. We Win."—we strive to create a culture where every voice matters and every idea drives progress toward a sustainable future.