Administrative Assistant

Responsibilities

• Ensure the smooth and effective daily operation of the Graduate School Office
• Provide professional courtesy to all students, faculty, staff, and visitors
• Manage office inventory and ensure regular supply of office materials
• Develop and maintain both computer and manual filing systems
• Handle sensitive and confidential information with discretion
• Organize and schedule appointments, meetings, and travel arrangements
• Prepare for and assist in regularly scheduled meetings, including taking accurate minutes
• Produce and distribute official correspondence, memos, letters, and forms
• Answer and direct phone calls and operate various office equipment
• Assist with graduate student recruitment and process admissions applications
• Submit and reconcile expense reports and assist with budgeting responsibilities

Requirements

• Bachelor's degree required
• Proven secretarial and office experience
• Strong written and verbal communication skills
• Excellent computer and technological literacy
• Exceptional organizational and multitasking abilities
• Strong interpersonal skills for professional interaction with diverse populations
• Effective time management and high attention to detail
• Ability to work independently with little to no supervision

About the Company

Jarvis Christian University is a historically Black institution affiliated with the Christian Church (Disciples of Christ). We offer degrees at the associate, baccalaureate, and master's levels, with a mission to prepare a diverse population of lifelong learners intellectually, socially, spiritually, and personally.