Administrative Assistant

Responsibilities

• Provide administrative support across the conveyancing process
• Conduct due diligence checks following contract exchange, including review of Client Authorisation Forms, Verification of Identity, and legal documentation
• Act as the first point of contact to ensure documentation meets compliance and regulatory requirements
• Liaise with the Legal and Settlement Support Team to support matter progression and identify discrepancies
• Monitor and update files to ensure timelines and settlement requirements are met
• Create and manage PEXA workspaces with accurate and timely data entry
• Meet strict deadlines in a high-volume, time-sensitive environment

Requirements

• Strong administrative and data entry skills
• Exceptional grammar and written communication skills
• Excellent presentation, phone manner, and interpersonal skills
• Ability to thrive in a fast-paced, detail-oriented environment
• A proactive, reliable, and team-oriented attitude

Benefits

• Professional development plans, technical training, and leadership programs
• Formal recognition programs and access to an employee share scheme
• Weekly catered lunches, free breakfast, and a well-stocked snack cupboard
• Fully covered gym memberships and monthly in-house massages
• Progressive leave policies and access to an Employee Assistance Program

About the Company

InfoTrack is a leading SaaS technology innovator helping professionals, businesses, and individuals navigate the digital age. We partner with our clients to identify challenges and evolve our products to maximize impact, maintaining a culture that puts people first and values diversity.