Administrative Assistant III

Responsibilities

• Provide technical and administrative support to the Dean’s Office and the Office of Fiscal Services in a high-volume environment.
• Design and implement organizational systems for managing hard copy files, electronic records, and databases.
• Process requisitions, purchase orders, vendor invoices, and reimbursements using Banner and Emburse.
• Lead logistics and administrative planning for events, guest visits, receptions, and meetings.
• Coordinate domestic and international travel arrangements and manage the Dean’s calendar.
• Support human resources functions, including processing personnel action forms, position descriptions, and hiring search logistics.
• Assist the Finance Department with budget tracking, monthly reports, journal entries, and grant-related billing.
• Serve as a key point of contact for the Dean’s Office, managing correspondence, phone calls, and guest inquiries.
• Maintain office supply inventory and ensure the proper operation of office equipment.

Requirements

• Two years of post-high school education.
• Three years of administrative office experience.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Valid driver's license and eligibility to drive for university business.

Preferred Qualifications

• Bachelor’s degree.
• Five years of increasingly complex administrative experience.
• Experience maintaining confidential records and knowledge of office management principles.
• Strong English composition skills and the ability to create, compose, and edit professional reports and correspondence.
• Demonstrated ability to work effectively with diverse populations and a commitment to diversity, equity, and inclusion.
• Experience with website management and budget/general accounting practices.

About the Company

University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces impact our students, faculty, and staff.