Administrative Assistant III

Responsibilities

• Provide high-level administrative and clinical support to Radiation Oncologists and the Radiation Medicine Program management team
• Manage complex calendars proactively, prioritizing competing demands and interacting with senior leaders
• Assist with the preparation of confidential documents, including employment letters and annual reports
• Support HR-related submissions for new hires, contract extensions, and leaves in partnership with HR divisions
• Help develop policies, standard operating procedures, guidelines, and training materials
• Provide training and guidance to junior administrative staff
• Contribute to quality improvement projects within the department

Requirements

• College diploma in office administration or a recognized equivalent (Bachelor's degree preferred)
• Minimum of four years of relevant administrative experience, including at least two years in a senior role
• Experience providing administrative support in health services or similar complex settings
• Advanced proficiency in Microsoft Office (Excel, Outlook, SharePoint) and Adobe Pro
• Strong verbal and written communication skills, including experience presenting to groups and developing formal reports
• Demonstrated leadership ability to train and motivate staff
• Proven ability to maintain privacy, confidentiality, and handle high-pressure situations with good judgment

Benefits

• Competitive compensation packages
• Membership in the Healthcare of Ontario Pension Plan (HOOPP)
• Access to transit and UHN shuttle services
• Flexible work environment
• Opportunities for professional development and internal promotion
• Various corporate discounts including travel, restaurants, and parking

About the Company

University Health Network (UHN) is Canada’s No. 1 hospital and the world’s No. 1 publicly funded hospital. As a leading research hospital affiliated with the University of Toronto, UHN is a global source for discovery, education, and patient care across various specialties including oncology, cardiology, and neurosciences.