Administrative Assistant III

Responsibilities

• Manage senior-level administrator calendars, scheduling, and meeting logistics
• Screen and prioritize requests, communications, and engagements
• Prepare agendas, materials, and meeting minutes
• Coordinate travel, events, and external engagements
• Monitor and follow up on projects, deadlines, and action items
• Serve as the primary administrative liaison for internal and external stakeholders
• Support crisis communications and sensitive issue coordination
• Oversee office operations, reception functions, and facility communications
• Assist with budgeting, financial tracking, procurement, and reporting tasks
• Provide administrative support for HR processes, including recruitment and onboarding

Requirements

• High school diploma or equivalent
• 5 years of related administrative experience

Preferred Qualifications

• Experience providing administrative support to senior-level leadership
• Demonstrated proficiency in complex calendar management and scheduling
• Experience with project coordination and event planning
• Demonstrated experience handling confidential and sensitive information with discretion
• Experience working within complex organizational structures or business processes

Benefits

• Comprehensive health and work-life benefits, including medical and dental
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday, and sick time
• Onsite childcare in Ames, Iowa
• Life insurance and long-term disability
• Flexible Spending Accounts and Wellbeing programs

About the Company

The Dean of Students Office at Iowa State University aims to empower every student to thrive. Through academic enrichment, community-building programs, and essential support resources, we help students navigate their college journey and achieve success in every aspect of their experience.