Administrative Assistant II

Responsibilities

• Provide direct administrative and clerical support to the Director of General Education, including calendar management and appointment scheduling.
• Assist with GE assessment data collection, record maintenance, and website updates via SharePoint and Canvas.
• Coordinate Core Seminar scheduling, instructor staffing, and workshop logistics using Banner and FAMIS.
• Manage departmental budget lines, monitor Pro-Card activity, and assist with monthly budget reports.
• Serve as a receptionist for the COP Dean’s Office, greeting visitors and directing multi-line phone calls.
• Support faculty and student awards by processing stipend payments and distributing award letters.
• Assist with special events, including faculty meetings, student ceremonies, and commencement.

Requirements

• 1.5 years of post-high school education with a minimum of 18 completed units.
• 2 years of professional work experience.
• Valid driver's license and eligibility to drive for university business.

Preferred Qualifications

• Proficiency with university systems such as Banner, SharePoint, Canvas, and MS Office Suite.
• Strong verbal and written communication skills with excellent customer service abilities.
• Experience in budget monitoring, bookkeeping, or web content management.
• Demonstrated ability to work effectively with diverse populations and integrate culturally responsive practices.

About the Company

University of the Pacific is an equal opportunity employer dedicated to workforce diversity. Located in Stockton, CA, the university prioritizes an inclusive environment that responds to the socio-cultural forces affecting students, faculty, and staff.