Administrative Assistant II

Responsibilities

• Coordinate administrative operations for clinical, research, or departmental programs
• Support payroll submissions, onboarding activities, and personnel documentation
• Maintain confidential records, files, and databases
• Schedule meetings, prepare agendas, take minutes, and coordinate follow-up actions
• Obtain approvals and signatures for organizational documents and processes
• Organize events, workshops, and program activities
• Liaise with internal departments and external stakeholders
• Provide general administrative support to managers, physicians, and research teams

Requirements

• 2-3 years of related administrative or secretarial support experience
• Proficiency with Microsoft Office applications
• Strong organizational, prioritization, and time management skills
• Excellent interpersonal and communication skills
• Ability to maintain confidentiality and exercise discretion
• Ability to work independently in a fast-paced environment

Preferred Qualifications

• Completion of a recognized business or office administration diploma
• Experience in a healthcare environment
• Medical terminology training
• Experience with project and event coordination

Benefits

• Competitive offer packages
• Healthcare of Ontario Pension Plan (HOOPP)
• Access to Transit and UHN shuttle service
• Flexible work environment
• Opportunities for development and promotions
• Corporate discounts (travel, restaurants, parking, etc.)

About the Company

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. As Canada's top research hospital, UHN is a national and international source for discovery, education, and patient care, affiliated with the University of Toronto.