Administrative Assistant II

Responsibilities

• Support daily office operations, including managing shared spaces, supplies, equipment, and team resources
• Coordinate purchasing for office supplies, program materials, catering, and technology
• Maintain invoice trackers, including budget codes, approvals, and payment status
• Support scheduling and calendar coordination for meetings, workshops, events, and site visits
• Coordinate logistics for NIC activities such as Accelerator sessions, retreats, and community events
• Support social media accounts by maintaining a content calendar and organizing assets
• Maintain shared files, folder structures, templates, and version control
• Act as a first point of contact for general inquiries related to office operations and procurement

Requirements

• Two (2) years of related secretarial or administrative support experience
• Proficiency in Microsoft Office applications and shared document systems
• Excellent organizational, time management, and interpersonal skills
• Strong verbal and written communication skills
• Ability to handle confidential and sensitive information with discretion

Preferred Qualifications

• Completion of a recognized business or secretarial arts diploma
• Previous experience with project or event coordination
• Experience working within a healthcare environment

Benefits

• Competitive compensation package
• Membership in the Healthcare of Ontario Pension Plan (HOOPP)
• Flexible work environment with hybrid options
• Opportunities for professional development and promotion
• Access to corporate discounts (travel, restaurants, parking, etc.)

About the Company

University Health Network (UHN) is Canada’s #1 hospital and a global leader in research, education, and patient care. The NORC Innovation Centre (NIC) at UHN is a first-of-its-kind centre advancing new models of social connection and accessible care for aging adults living in the community.