Administrative Assistant II

Responsibilities

• Provide secretarial and administrative support for Home Health, Hospice, and Home Based Palliative Care programs
• Create reports, letters, memos, and dashboards using Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, and Visio)
• Coordinate and follow up on policies and procedures through various committee approval processes
• Maintain general office manuals, SharePoint systems, and recordkeeping files for easy information retrieval
• Manage executive calendars, schedule meetings, prepare agendas, and take minutes for clinical and operational committees
• Handle routine office tasks including screening telephone calls, welcoming visitors, opening mail, and ordering supplies
• Coordinate with the Accounting department for invoice payments, check requests, and registration fees
• Maintain contract tracking and coordinate with the Privacy Officer regarding Business Associate Agreements

Requirements

• Associate degree with coursework in communication or business
• 3 years of secretarial experience
• Proficiency in Microsoft Office Suite, including Excel (formulas/spreadsheets), Word, PowerPoint, Outlook, Publisher, and Visio
• Strong knowledge of general office practices, procedures, and equipment

About the Company

Torrance Memorial is recognized among the Best Hospitals for 2025–26 and ranked 8th in California, setting the standard for quality and innovation in health care. Our culture is built on teamwork, integrity, and a deep commitment to our patients and community.