Administrative Assistant II

Responsibilities

• Provide high-level administrative support to the Department Chair, including proactive calendar management and scheduling meetings.
• Manage and reconcile monthly procurement expenses for department faculty in accordance with university policy.
• Administer faculty and staff searches, including scheduling interviews, managing travel logistics for finalists, and coordinating follow-up visits.
• Independently plan and coordinate department events such as faculty retreats, seminars, recruitment activities, and faculty meetings.
• Support the tenure and promotion process by assembling dossiers and collecting voting ballots.
• Assist with ABET accreditation by collecting assessment materials and reports.
• Attend meetings and record official minutes as requested by the Department Chair.
• Perform other administrative duties, such as managing faculty CV updates and making travel or parking reservations.

Requirements

• 3-5 years of administrative experience.
• Proficiency with Microsoft Office applications, specifically MS Word and Excel.
• Strong organizational and time management skills.
• Excellent oral and written communication skills.
• Ability to work independently and interact professionally with a diverse body of students and faculty.

Preferred Qualifications

• Bachelor's degree.
• Previous experience working in an academic setting.

About the Company

Syracuse University is a private, international research university located in the heart of New York State. With over 150 years of history, the university offers a wide range of academic programs across 13 schools and colleges, serving a diverse community of students, faculty, and alumni worldwide.