Administrative Assistant II, Physician Assistant Studies

Responsibilities

• Support the administrative needs of the Physician Assistant Studies clinical year, focusing on student onboarding for clinical rotations.
• Act as the primary point of contact for healthcare partner administrative leads and facilitate communication between students and clinical partners.
• Enter and track clinical student rotation requests using various organizational software systems.
• Assist with new preceptor and site onboarding, including managing Affiliation Agreements and updating recruitment trackers.
• Reconcile student evaluations, accreditation licenses, and certification verifications to ensure compliance with accreditation standards.
• Monitor invoicing, billing, and payments for clinical sites that require fees.
• Track student clinical attendance and reconcile missed days with asynchronous work completion.

Requirements

• High school diploma or equivalent.
• Minimum of 2 years of related administrative support experience.
• Excellent customer service and communication skills.
• Strong organizational and prioritization skills.
• Proficiency with Excel and experience managing financial information.
• Ability to organize and maintain both manual and electronic filing systems.

Preferred Qualifications

• Bachelor’s degree in Business, Communications, or a related field.
• Knowledge of how healthcare partners and hospital systems function regarding training Physician Assistant students.
• General background in the healthcare landscape.

Benefits

• Medical, dental, and vision insurance.
• 403(b) retirement plan with up to an 8% university match.
• Generous time off package.
• Tuition benefits for employees, spouses, and dependents with no payback requirement.

About the Company

Marquette University is a Catholic, Jesuit institution dedicated to the search for truth, the discovery and sharing of knowledge, and the development of leadership expressed in service to others. We prioritize student success and aim to educate well-rounded servant leaders who transform their fields and society.