Administrative Assistant II, Medical

Responsibilities

• Provide administrative and clerical support to three physicians within the Physical Medicine & Rehabilitation department
• Manage physician calendars, schedule clinic appointments via the Epic system, and triage urgent patient calls
• Coordinate academic requirements including physician CV updates, student placements, and onboarding for residents and fellows
• Support financial operations including billing reconciliation, expense reimbursements, and research grant account setup
• Manage office supplies, meeting agendas, and conference registration logistics

Requirements

• Completion of Secondary School or recognized equivalent
• Completion of a recognized post-secondary medical or office administration certificate
• Two years of related administrative support experience
• Proficiency in Microsoft Office

Preferred Qualifications

• Experience working with EPIC EMR for clinical operations and scheduling
• Previous experience in a healthcare environment
• Knowledge of medical terminology
• Experience with online survey and research database tools

Benefits

• Competitive hourly compensation
• Membership in the Healthcare of Ontario Pension Plan (HOOPP)
• Access to UHN shuttle services and public transit
• Opportunities for professional development and internal promotion
• Various corporate discounts including travel, dining, and insurance

About the Company

University Health Network (UHN) is Canada’s #1 hospital and a global leader in research, education, and patient care. Affiliated with the University of Toronto, UHN operates multiple sites including Toronto General Hospital and Toronto Rehab, driving discovery in fields such as neurosciences, oncology, and rehabilitation medicine.