Administrative Assistant II

Responsibilities

• Provide clerical and office support to the leadership and faculty within the Dental School.
• Assist with academic course management, including proctoring exams and electronic grading.
• Record grades in D2L and CheckMarq and monitor student progress toward program requirements.
• Provide direct administrative support to the Department Chairs for Surgical and Diagnostic Dental Sciences and Developmental Sciences.
• Manage schedules for Department Chairs and faculty, and coordinate departmental meetings.
• Record and distribute meeting minutes.
• Maintain department directories, faculty manuals, and clinical treatment guides.
• Process PCard expense reports and faculty expense reimbursements.

Requirements

• High school diploma or GED.
• Minimum of two years of experience in an office support role.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work independently in a fast-paced, dynamic environment.

Preferred Qualifications

• Administrative support experience within a higher education setting.

Benefits

• Medical, dental, and vision insurance.
• 403(b) retirement plan with up to an 8% university match.
• Generous time off package.
• Tuition benefits for employees, spouses, and dependents with no payback requirement.

About the Company

Marquette University is a Catholic, Jesuit institution dedicated to the search for truth, the discovery and sharing of knowledge, and the development of leadership expressed in service to others. We prioritize student success and professional excellence, fostering a culture of respect, inclusion, and personal wellbeing.