Administrative Assistant II

Responsibilities

• Manage and maintain the Director’s calendar, appointments, and travel arrangements, including detailed itineraries and expense reports
• Prepare, review, and process various documents, including confidential correspondence, requisitions, and reports
• Serve as a primary liaison between university staff, external partners, and varied constituencies
• Coordinate meetings, conferences, and events, including preparing agendas and recording minutes
• Monitor and respond to incoming communications while providing exceptional customer service
• Assist in developing divisional publications that highlight research achievements
• Oversee office supply inventory and equipment maintenance
• Provide guidance to work-study students and support overall team logistics

Requirements

• Bachelor's degree
• 3-5 years of responsible experience as an administrative assistant
• Intermediate to advanced proficiency in the Microsoft Office suite
• Strong time management skills and the ability to prioritize multiple tasks with minimal supervision
• Exceptional attention to detail and organizational skills
• Ability to make independent decisions regarding planning and scheduling within established guidelines

Preferred Qualifications

• Previous experience working in a higher education environment
• Familiarity with government-sponsored programs and compliance requirements
• Proven ability to work effectively in a collaborative team environment

Benefits

• Comprehensive health, dental, and vision insurance plans
• Group term life insurance and long-term disability insurance
• 403(b) retirement plan with university matching contributions
• Paid sick leave and vacation leave
• Tuition remission opportunities for full-time employees
• Access to HealthPlex and various wellness programs

About the Company

Johnson C. Smith University is a private institution located in Charlotte, North Carolina. The Government Sponsored Programs and Research (GSPAR) team is dedicated to advancing research and innovation across the university through various specialized programs.