Administrative Assistant II

Responsibilities

• Oversee general office administration, including preparing minutes, notices, agendas, and correspondence
• Support the Department Chair with scheduling, travel reservations, and drafting communications
• Plan and execute departmental events and assist faculty with auditions and script purchasing
• Coordinate recruitment and scholarship activities in collaboration with the administrative team
• Manage financial transactions, budgets, and related documentation
• Provide marketing assistance by managing social media, updating the department website, and creating theatre programs
• Supervise student office staff and serve as a timekeeper for the department

Requirements

• High school diploma or equivalent
• 3 years of related administrative experience
• Proficiency in Microsoft Office Suite
• Strong calendar management skills
• Proficiency in Canva

Preferred Qualifications

• Experience or education in the theatre or music fields
• Demonstrated experience supporting multiple stakeholders and managing multiple priorities
• Experience preparing professional reports and communications
• Experience with financial transaction oversight and tracking
• Strong customer service experience with diverse constituents

Benefits

• Comprehensive health and work-life benefits, including medical and dental
• Retirement benefits including defined benefit and contribution plans
• Generous vacation, holiday, and sick leave plans
• Onsite childcare in Ames, Iowa
• Life insurance and long-term disability
• Flexible Spending Accounts and wellbeing programs

About the Company

Iowa State University is a land-grant institution dedicated to education, research, and outreach. The Department of Music and Theatre provides a supportive environment for students to study with professional faculty, preparing them for professional life while serving as a cultural force for the university and the community.