Administrative Assistant II

Responsibilities

• Coordinate facility support and maintain general order of physical office space
• Serve as single point of contact for access, vendors, suppliers, and maintenance support
• Communicate with property managers to resolve repairs and coordinate cleaning
• Monitor and order office supplies, equipment, and snacks
• Coordinate catering and logistics for meetings and All-Hands events
• Support employee onboarding and offboarding in collaboration with IT and People & Culture
• Process expense requests and prepare accurate reports for Finance
• Coordinate travel arrangements and accommodations in alignment with company policy
• Perform first aid kit audits and update office-related public-facing documents

Requirements

• High School degree or equivalent
• Minimum 1 year of administrative experience
• Experience coordinating office workflows, scheduling, and ordering
• Experience supporting meetings and event logistics
• Basic experience supporting facilities-related requests
• Proficiency with standard office tools (email, calendars, spreadsheets, Word, Excel, PowerPoint)
• CPR and First Aid certification or willingness to become certified
• Ability to handle sensitive information with discretion

Benefits

• Medical, dental, and vision insurance
• Generous retirement package
• Employee Stock Ownership Plan (ESOP)
• Pre-tax contribution plans

About the Company

Energy Solutions focuses on delivering large-scale energy, carbon, and water-use savings through market-based programs for utility, government, and institutional customers.