Administrative Assistant

Responsibilities

• Provide direct administrative support to the Health Services Administrator and Assistant Health Services Administrator(s)
• Maintain strict confidentiality of medical records, personnel records, and sensitive information
• Prepare, type, edit, and maintain memoranda, meeting minutes, reports, and spreadsheets
• Establish and organize office files, databases, and electronic records
• Maintain proficiency in electronic health record systems and perform recordkeeping functions
• Schedule and manage calendars, appointments, and meetings
• Receive, screen, and route incoming calls, visitors, and correspondence
• Support medical records operations and perform Medical Records Technician duties as assigned
• Coordinate patient appointments, including specialty consults and diagnostic services

Requirements

• Minimum of one year of experience as an Administrative Assistant, preferably in a healthcare setting
• Experience with electronic medical health records and medical appointment scheduling
• High level of proficiency in Microsoft Office (Word, Excel, Outlook, SharePoint)
• High school diploma or equivalent
• Knowledge of basic medical terminology
• Understanding of HIPAA and privacy requirements for patient medical records
• Ability to work in a multicultural and multilingual environment
• Ability to lift up to 30 pounds and perform physical tasks in an austere environment

Preferred Qualifications

• Verbal and written proficiency in Spanish

About the Company

IHMS USA, Inc. provides medical services to some of the world’s most vulnerable populations, including individuals and families who are migrating, displaced, or affected by conflict, disaster, or disease. Headquartered in Houston, Texas, IHMS USA focuses on supporting communities across the Western Hemisphere.