Administrative Assistant I

Responsibilities

• Provide high-level administrative support to Executive Directors of Development, including calendar management, meeting scheduling, and travel coordination
• Prepare and manage donor correspondence, proposals, briefing materials, and reports
• Enter and maintain data within Raiser's Edge CRM, Banner, and Chrome River
• Coordinate logistics for donor meetings, cultivation events, and stewardship activities
• Manage confidential financial documents and coordinate the implementation of notarized legal documents for estate attorneys
• Organize and prepare quarterly distributions of unitrust payments to planned giving donors
• Manage office supplies, requisitions, and incoming communications
• Supervise student employees and support internal coordination between development, finance, and leadership teams

Requirements

• Associate degree required; Bachelor degree preferred
• 3 to 5 years of experience in the advancement field, preferably in higher education
• Demonstrated knowledge of Raiser's Edge, Banner, and Chrome River
• Ability to handle sensitive and confidential information with high discretion

About the Company

Located in the vibrant University Heights district of downtown Newark, NJ, NJIT is one of the nation’s leading public polytechnic universities. With an enrollment of over 11,000 students, NJIT offers small-campus intimacy with the resources of a major public research university. Our faculty and staff take pride in preparing students to be leaders in the technology-dependent economy of the 21st century.