Administrative Assistant I

Responsibilities

• Provide administrative and clerical support for the Nursing and Pre-Health academic departments.
• Greet visitors, answer departmental telephones, and serve as a primary contact for internal university offices.
• Coordinate faculty contracts, office assignments, key requests, syllabi, and travel plans.
• Support the department chair and program director with meetings, reports, job searches, and class schedules.
• Oversee department purchases, reconcile monthly P-Card statements, and manage office supply inventory.
• Supervise undergraduate work-study students, including tracking hours and entering bi-weekly payroll.
• Assist with departmental events by reserving rooms, ordering food, and managing RSVPs.
• Maintain student records, departmental webpages, and take minutes during faculty meetings.

Requirements

• High school diploma or equivalent.
• Proficiency in Microsoft Office (Word, Excel, Access) and the ability to learn new technical skills.
• Strong organizational and people skills to interact with faculty, students, and recruiters.
• High attention to detail and the ability to multi-task effectively.
• Commitment to supporting the university's mission of learning, leadership, and service.

Preferred Qualifications

• Associate or Bachelor's degree.
• One or more years of experience in an office setting.
• Previous experience working in a higher education environment.
• Experience using the Banner software system.

Benefits

• Starting salary of $16.75 – $18.00 per hour.
• Health and dental insurance options.
• Paid vacation, personal, sick, and mission time, plus holidays.
• 403(b) retirement plan and life insurance.
• Tuition remission benefits for employees, spouses, and children.

About the Company

John Carroll University is a private, Jesuit Catholic university located in University Heights, Ohio. Dedicated to developing leaders through knowledge and character, the university offers over 70 academic programs and maintains a close-knit community with a 13:1 student-to-faculty ratio.