Administrative Assistant (HR Coordinator)

Responsibilities

• Manage front office operations, including greeting visitors, handling the main phone line, and managing incoming/outgoing mail and deliveries.
• Provide administrative support to the VP of Sourcing and Supply Chain.
• Support the recruitment process by opening requisitions, posting positions, scheduling interviews, and overseeing pre-employment processes.
• Assist with HR functions including benefit administration, tracking, open enrollment, and answering standard policy questions.
• Coordinate office maintenance, supply inventories, and meeting logistics, including A/V needs and catering.
• Act as a liaison for site-based IT needs, troubleshooting equipment and training associates on office technology.
• Perform general clerical tasks such as filing, printing, binding, and maintaining office directories.

Requirements

• Minimum of 3 years of experience as an administrative assistant or office assistant.
• High School Diploma required.
• Proficiency in Microsoft Office Suite, specifically Outlook (scheduling), PowerPoint, and Excel.
• Experience using online travel and expense reporting tools.
• Strong ability to work independently, multitask, and maintain a professional demeanor.
• IT savvy with an interest in troubleshooting office technology.

Preferred Qualifications

• Professional administrative certification.

About the Company

ESAB is a world leader in the production of welding and cutting equipment and consumables. With more than 9,000 associates across six continents, we provide innovative fabrication technology and specialty gas control equipment to diverse industries including aerospace, automotive, and renewable energy.