Administrative Assistant

Responsibilities

• Manage daily operations for the Dean of Social Sciences office, serving as an operational partner to leadership.
• Provide strategic scheduling and calendar management for the Dean, prioritizing divisional and institutional needs.
• Oversee financial stewardship, including the Dean's operating budget, discretionary funds, and adjunct faculty requests.
• Coordinate administrative processes such as tenure, promotion, and annual reviews.
• Facilitate communication and stakeholder engagement with departmental chairs, program directors, and office managers.
• Maintain essential divisional records, including faculty lists, workload spreadsheets, and website updates.
• Lead the planning of divisional events, lunches, and leadership forums.
• Handle confidential personnel matters and sensitive institutional information with high discretion.

Requirements

• Bachelor's degree or a minimum of five years of administrative staff experience.
• Mastery of Microsoft Office or Google Suite.
• Excellent organizational skills with high attention to detail.
• Strong written and oral communication skills, including the ability to draft executive correspondence and briefings.
• Demonstrated ability to handle sensitive or confidential matters with professional discernment.
• Proven ability to manage complex projects with minimal supervision and strong independent judgment.

Preferred Qualifications

• Experience working in higher education or a complex institutional setting.
• Experience with social media management and digital communication tools.
• Ability to quickly assimilate new software systems and information.

About the Company

Hope College is a dedicated institution committed to academic excellence and community engagement, providing a supportive environment for students and faculty across diverse disciplines.